1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification
can be by the information alone or in conjunction with any other information in the data
controller’s possession or likely to come into such possession. The processing of personal data
is governed by the General Data Protection Regulation (the “GDPR”).

 

2. Who are we?

Mid Sussex Older People’s Council (MSOPC) is the data controller (contact details below). This
means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

MSOPC complies with its obligations under the “GDPR” by keeping personal data up to date; by
storing and destroying it securely; by not collecting or retaining excessive amounts of data; by
protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring
that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –

• To enable us to operate efficiently in fulfilling our obligations and objects as specified in
  our Articles of Association for our Charitable Company;
• To inform you of news, events, activities we believe may be of interest to you in
  fulfilling our obligations laid out in our Articles;
• To promote the interests of the charitable company;
• To manage our employees, trustees and management committee;
• To enable us to apply for grants and administer beneficiary records;
• To maintain our own accounts and records;

 

4. What is the legal basis for processing your personal data?

• Explicit consent of the data subject so that we can keep you informed about news, events,
  activities and services we believe may be of interest to you
• Processing is necessary for carrying out obligations under employment, social security or
  social protection law, or a collective agreement;
• Processing is carried out by a Charitable Company provided:
  • the processing relates only to individuals who have regular contact with it in
    connection with its charitable purposes and
  • there is no disclosure to a third party without written consent.

 

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other
members of the Charitable Company in order to carry out its Charitable aims. We will only
share your data with third parties outside of the Charitable Company with your explicit
consent.

 

6. How long do we keep your personal data?

We keep personal data in accordance with GDPR guidelines. Specifically, we retain trustee and management team data as long as the individual is actively
involved in MSOPC. For organisations we deal with for up to 6 years after the calendar year to which they relate.

7. Your rights and your personal data

• Unless subject to an exemption under the GDPR, you have the following rights with respect to
  your personal data: –
• The right to request a copy of your personal data which MSOPC holds about you;
• The right to request that MSOPC corrects any personal data if it is found to be
  inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for
  MSOPC to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her
  personal data and where possible, to transmit that data directly to another data
  controller, (known as the right to data portability), (where applicable) [Only applies
  where the processing is based on consent or is necessary for the performance of a
  contract with the data subject and in either case the data controller processes the data
  by automated means].
• The right, where there is a dispute in relation to the accuracy or processing of your
  personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, (where applicable) [Only applies
  where processing is based on legitimate interests (or the performance of a task in the
  public interest/exercise of official authority); direct marketing and processing for the
  purposes of scientific/historical research and statistics]
• The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact:
Barbara Baldwin, Chairman, MSOPC, 93 Barnmead, Haywards Heath, West Sussex. RH16 1XB
chairman@msopc.org.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.